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Email-in tasks

Every Task list has its unique email-in address. You can save that email-in address in your contacts so that you can add task via email. Here’s how

  1. Select any task list out of all task-lists from left corner of your screen.
  2. Click on the menu icon from right and choose Copy email-in address.
    email in tasks
  3. A window will pop up. Copy the address mentioned here.
    copy email in address
  4. Now, paste the copied address in the recipient field and the content of the email will be added as a task.
    email in task without format
  5. You can also forward the existing emails to the copied address (email-in address of the task)
    Forward via email in
    Paste the email-in address here and forward the existing emails as tasks in ProofHub
    fwd email in 2


For a more organized approach while adding tasks via email in you can user the formats mentioned below as well. In the body of the email, you can enter task details in any of the two below-mentioned formats:

First format:

[Task] Task name
[Desc] Description
[Start] 01/12/2016 (Start date)
[End] 01/15/2016 (End date)
[Subtask] Task name
[Desc] Description
[Start] 01/12/2016 (Start date)
[End] 01/17/2016 (End date)

Second format:

* Task name
*d Description
*s 04/12/2016 (Start date)
*e 04/15/2016 (End date)
** Subtask name
*d Description
*s 04/12/2016 (Start date)
*e 04/12/2016 (End date)

Enter task details in any of these formats into the body of email and send it. Your task will be added under the task list.


  • Task name is mandatory, whereas you can skip rest of the details to add tasks using email-in.
  • While adding the start and end date, you will have to keep date format in mind. If your account has date format like: mm/dd/yyyy, then you need to write the dates according to this format.
  • Please keep in mind to use the same email address for adding tasks that has been registered in ProofHub.

Reply via email

Comments on task can be easily replied via email without the need to log-in. Every time a new comment is posted on a task, people who have been assigned to that particular task receive an email notification. One can simply reply to that email for adding comment to that thread. Here’s how:

  1. To add comment without logging-in, reply to e-mail notification of comment on the task that you’ve received.
  2. The comment will be added in the thread.
Need more help?

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