How to manage file versioning

In ProofHub, a file version represents each distinct iteration or update of a file that has been uploaded. This allows users to track changes, revert to previous versions if necessary, and maintain a history of revisions. File versioning in ProofHub helps streamline collaboration by ensuring that team members can access the most recent version of a file and track its evolution over time.

Upload a new version of the file

1. Right-click on the file or click on the three dots and select the “Upload new version” option.
   
   
2. Upload the new version of the file, select people to be notified, click “Ok,” and the new version will be uploaded.
   

View version history

1. Go to the top right of the screen click on the “i” icon and select the “Version history” option.
   
   
2. Or you can view the version history of the file by right-clicking on the file or clicking on the three dots and selecting the “Version history” option.
   
   
   Note: The current version of the file will appear with a current label. 

Convert the previous version to the current

1. Right-click on the file and select “Version history”.
2. A window will open on the right from where you can view all the versions of the file. 
3. Click on the “Make current” option to convert a previous version into the current version of the file.

Note: Once you make the selected version as current, all versions uploaded after it will be deleted.

Delete the previous version

1. Right-click on the file and select “Version history”.
2. Hover over the previous version that you wish to delete and click on the three dots.
3. Select “Delete” from the context menu.
4. A confirmation window will appear on the screen. Click “Yes” to confirm the deletion.

Note: The previous version deleted can also be restored from “Trash”. The restored file will appear like the previous version on the same file.

Download the previous version

1. Right-click on the file and select “Version history”.
2. Hover on the previous version that you wish to download and click on the three dots icon.
3. Select “Download” from the context menu.