Email-in tasks
Every Task list has its unique email-in address. You can save that email-in address in your contacts so that you can add task via email. Following are the steps to create a task via email-in:
- Select a project.
- Go to the Tasks section.
- Select a task list from the left panel.
- Either right-click the task list or click on its context menu icon, and select the option Copy email-in address.

- Now, paste the copied address in the recipient field and the content of the email will be added as a task.

- You can also forward the existing emails to the copied address (email-in address of the task)

- Paste the email-in address here and forward the existing emails as tasks in ProofHub

For a more organized approach, while adding tasks via email-in, you can use the formats mentioned below as well. In the body of the email, you can enter task details in any of the two below-mentioned formats:
Format:
[Task] Task name
[Desc] Description
[Start] 01/12/2022 (Start date)
[End] 01/15/2022 (End date)
[Subtask] Task name
[Desc] Description
[Start] 01/12/2022 (Start date)
[End] 01/17/2022 (End date)
Once you’ve entered all details of the task to be created send the email. The task will get created in the task list whose email-in address you selected.
Note:
Please fulfill the below conditions for using the Email-in feature in ProofHub
- The user should have logged into their ProofHub account at least once.
- The user should be assigned to the Project.
- The email ID used for email-in should be the same email id as used in the ProofHub account.
- Only the task name is mandatory, the rest of the details are optional.
- While adding the start and end date, you will have to keep the date format in mind. If your account has a date format like mm/dd/yyyy, then you need to write the dates according to this format.
Reply via email
One can add a comment to a task by replying to the email notification one has received regarding the task. Following are its steps:
- Open the email notification regarding the task which you had received.
- Click on the reply button
- Type the comment that you wish to post
- Click on the send button and the comment will appear on the task.
Need more help?
- Can't find the answer to your questions? Contact ProofHub Support
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