{"id":242,"date":"2024-05-03T10:52:21","date_gmt":"2024-05-03T10:52:21","guid":{"rendered":"https:\/\/help.proofhub.com\/swift\/?p=242"},"modified":"2025-12-24T04:59:49","modified_gmt":"2025-12-24T04:59:49","slug":"how-to-add-and-manage-files","status":"publish","type":"post","link":"https:\/\/help.proofhub.com\/swift\/files\/how-to-add-and-manage-files","title":{"rendered":"How to add and manage files"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"upload-a-file\"><\/span><strong>Upload a file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong><span style=\"text-decoration: underline;\">Navigate to the files section:<\/span><\/strong>&nbsp;Click on the&nbsp;<strong>&#8220;Add&#8221;<\/strong>&nbsp;button and select&nbsp;<strong>&#8220;Upload files&#8221;<\/strong>&nbsp;from the drop-down.<br><img loading=\"lazy\" decoding=\"async\" width=\"1290\" height=\"387\" class=\"wp-image-3021\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Upload-a-file.png\" alt=\"Upload a file in ProofHub's files section\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Upload-a-file.png 1290w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Upload-a-file-300x90.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Upload-a-file-1024x307.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Upload-a-file-768x230.png 768w\" sizes=\"auto, (max-width: 1290px) 100vw, 1290px\" \/><br><\/li>\n\n\n\n<li>You have the option to either drag and drop the file, or you can attach files from third-party storage applications by clicking the drop-down icon adjacent to the browse button.<br><img loading=\"lazy\" decoding=\"async\" width=\"722\" height=\"411\" class=\"wp-image-3350\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Screen-Shot-2025-12-24-at-10.28.23.png\" alt=\"file upload\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Screen-Shot-2025-12-24-at-10.28.23.png 722w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Screen-Shot-2025-12-24-at-10.28.23-300x171.png 300w\" sizes=\"auto, (max-width: 722px) 100vw, 722px\" \/><br><\/li>\n\n\n\n<li>Once you upload a file, you can select people you want to notify, choose a folder in which you want to save the file, and then click&nbsp;<strong>&#8220;Ok&#8221;<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"704\" height=\"448\" class=\"wp-image-291\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/71.png\" alt=\"\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/71.png 704w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/71-300x191.png 300w\" sizes=\"auto, (max-width: 704px) 100vw, 704px\" \/><\/li>\n<\/ol>\n\n\n\n<p><strong><span style=\"text-decoration: underline;\">Note:<\/span>&nbsp;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>The files you upload from third-party storage applications like<\/em> Dropbox, Box, and Onedrive<em> are not physically moved to your ProofHub account<\/em> <em>so does not count against ProofHub storage space.<\/em><\/li>\n\n\n\n<li><em>You are allowed to upload a file of up to 1 GB in size.<\/em><\/li>\n\n\n\n<li><em>You can upload multiple files at once.<\/em><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"download-a-file\"><\/span><strong>Download a file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Right-click on the file or click on the three dots and select the&nbsp;<strong>&#8220;Download&#8221;<\/strong>&nbsp;option.<br><br><img loading=\"lazy\" decoding=\"async\" width=\"1363\" height=\"497\" class=\"wp-image-3023\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Download-a-file.png\" alt=\"Download a file in ProofHub's files section\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Download-a-file.png 1363w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Download-a-file-300x109.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Download-a-file-1024x373.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Download-a-file-768x280.png 768w\" sizes=\"auto, (max-width: 1363px) 100vw, 1363px\" \/><br><br><strong><span style=\"text-decoration: underline;\">Note:<\/span>&nbsp;<\/strong><em>You can choose multiple files using the <strong>&#8220;Ctrl\/Cmd + A&#8221;<\/strong> and download them all by selecting the&nbsp;<strong>&#8220;Download&#8221;&nbsp;<\/strong>option at the top. <\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"move-a-file\"><\/span><strong>Move a file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click on the file or click on the three dots and select the&nbsp;<strong>&#8220;Move&#8221;<\/strong>&nbsp;option.<br><img loading=\"lazy\" decoding=\"async\" width=\"1369\" height=\"458\" class=\"wp-image-3024\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Move-a-file.png\" alt=\"Move a file in ProofHub's files section\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Move-a-file.png 1369w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Move-a-file-300x100.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Move-a-file-1024x343.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Move-a-file-768x257.png 768w\" sizes=\"auto, (max-width: 1369px) 100vw, 1369px\" \/><\/li>\n\n\n\n<li>Choose the folder or subfolder where you wish to move the file and click on&nbsp;<strong>&#8220;Update&#8221;<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"491\" height=\"219\" class=\"wp-image-1980\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-4.png\" alt=\"\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-4.png 491w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-4-300x134.png 300w\" sizes=\"auto, (max-width: 491px) 100vw, 491px\" \/><\/li>\n<\/ol>\n\n\n\n<p><strong><span style=\"text-decoration: underline;\">Note:<\/span><\/strong>&nbsp;<em>You can select multiple files using the <strong>&#8220;Ctrl\/ Cmd +A&#8221;<\/strong> key. Once selected, you will see the&nbsp;<strong>&#8220;Move&#8221;<\/strong>&nbsp;option at the top. Click on it to move the files to another folder.<\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"rename-a-file\"><\/span><strong>Rename a file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click on the file or click on the three dots and select the&nbsp;<strong>&#8220;Rename&#8221;<\/strong>&nbsp;option.<br><img loading=\"lazy\" decoding=\"async\" width=\"1360\" height=\"464\" class=\"wp-image-3025\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Rename-a-file.png\" alt=\"Rename a file in ProofHub's files section\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Rename-a-file.png 1360w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Rename-a-file-300x102.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Rename-a-file-1024x349.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Rename-a-file-768x262.png 768w\" sizes=\"auto, (max-width: 1360px) 100vw, 1360px\" \/><\/li>\n\n\n\n<li>Enter the new name and click on&nbsp;<strong>&#8220;Update&#8221;<\/strong>.<br><img loading=\"lazy\" decoding=\"async\" width=\"493\" height=\"155\" class=\"wp-image-1981\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-5.png\" alt=\"\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-5.png 493w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-5-300x94.png 300w\" sizes=\"auto, (max-width: 493px) 100vw, 493px\" \/><\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"delete-a-file\"><\/span><strong>Delete a file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Right-click on the file or click on the three dots and select the&nbsp;<strong>&#8220;Delete&#8221;&nbsp;<\/strong>option.<br><img loading=\"lazy\" decoding=\"async\" width=\"1356\" height=\"457\" class=\"wp-image-3026\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Delete-a-file.png\" alt=\"Delete a file in ProofHub's files section\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Delete-a-file.png 1356w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Delete-a-file-300x101.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Delete-a-file-1024x345.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Delete-a-file-768x259.png 768w\" sizes=\"auto, (max-width: 1356px) 100vw, 1356px\" \/><br><\/li>\n\n\n\n<li>Select &#8220;<strong>Yes<\/strong>&#8221; within this confirmation window to proceed with deleting a file.<br><img loading=\"lazy\" decoding=\"async\" width=\"384\" height=\"177\" class=\"wp-image-1985\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-6.png\" alt=\"\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-6.png 384w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Files-6-300x138.png 300w\" sizes=\"auto, (max-width: 384px) 100vw, 384px\" \/><\/li>\n<\/ol>\n\n\n\n<p><strong><span style=\"text-decoration: underline;\">Note:<\/span><\/strong>&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>You can also select multiple files using the <strong>&#8220;Ctrl\/Cmd +A&#8221;<\/strong> key and delete them all together by clicking the&nbsp;<strong>\u201cDelete\u201d<\/strong>&nbsp;option.<\/em><\/li>\n\n\n\n<li><em><strong>&nbsp;<\/strong><em>ProofHub keeps items in the \u201cTrash\u201d for 15 days. Restore them easily by going to Trash. For detailed instructions on restoring deleted items from the trash, please refer to&nbsp;<a href=\"https:\/\/help.proofhub.com\/swift\/manage\/how-to-manage-trash\">Trash<\/a>.<\/em><\/em><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"sort-and-filter-files\"><\/span><strong>Sort and filter files<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In ProofHub, managing files efficiently is essential for streamlined collaboration and project organization. The sort and filter options empower users to quickly locate, organize, and access files based on specific criteria, enhancing productivity and workflow management.&nbsp;<br><br><img loading=\"lazy\" decoding=\"async\" width=\"1300\" height=\"431\" class=\"wp-image-3027\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Sort-and-filter-files.png\" alt=\"Sort and filter files in ProofHub\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Sort-and-filter-files.png 1300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Sort-and-filter-files-300x99.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Sort-and-filter-files-1024x339.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Sort-and-filter-files-768x255.png 768w\" sizes=\"auto, (max-width: 1300px) 100vw, 1300px\" \/><br><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>View:<\/strong>&nbsp;By default, the&nbsp;<strong>&#8220;All&#8221;&nbsp;<\/strong>option is selected. You can select the&nbsp;<strong>&#8220;Approved&#8221;&nbsp;<\/strong>or&nbsp;<strong>&#8220;Proofed&#8221;&nbsp;<\/strong>option to see only those files that are either approved or proofed.<\/li>\n\n\n\n<li><strong>Sort by:<\/strong>&nbsp;By default, all your files are sorted based on the&nbsp;<strong>&#8220;Date&#8221;<\/strong>&nbsp;(newest to oldest). You can select the&nbsp;<strong>&#8220;Date&#8221;,&nbsp;&#8220;Name&#8221;,&nbsp;&#8220;Type&#8221;,&nbsp;or&nbsp;&#8220;Size&#8221;<\/strong>&nbsp;options to sort files as per your requirements.<\/li>\n\n\n\n<li><strong>Order by:<\/strong>&nbsp;You can choose between &#8220;Desc&#8221; (descending) or &#8220;Asc&#8221; (ascending) to arrange the files based on their latest updated dates.<\/li>\n<\/ol>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"view-the-properties-of-a-file\"><\/span><strong><strong>View the properties of a file<\/strong><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>From properties, you can view file information such as type, size, upload section, upload dates, and uploaded-by details.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the top right of the screen click on the&nbsp;<strong>&#8220;i&#8221;&nbsp;<\/strong>icon and select the&nbsp;<strong>&#8220;Properties&#8221;<\/strong>&nbsp;option.<br><img loading=\"lazy\" decoding=\"async\" width=\"1307\" height=\"431\" class=\"wp-image-3028\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file.png\" alt=\"Properties of file in ProofHub\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file.png 1307w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-300x99.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-1024x338.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-768x253.png 768w\" sizes=\"auto, (max-width: 1307px) 100vw, 1307px\" \/><br><\/li>\n\n\n\n<li>You also have the option to view properties by either right-clicking on the file or clicking on the three dots and selecting the&nbsp;<strong>&#8220;Properties&#8221;<\/strong>&nbsp;option.<br><img loading=\"lazy\" decoding=\"async\" width=\"1358\" height=\"492\" class=\"wp-image-3029\" style=\"\" src=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-from-3-dots.png\" alt=\"Properties of file from 3 dots in ProofHub\" srcset=\"https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-from-3-dots.png 1358w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-from-3-dots-300x109.png 300w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-from-3-dots-1024x371.png 1024w, https:\/\/help.proofhub.com\/swift\/wp-content\/uploads\/2024\/05\/Properties-of-file-from-3-dots-768x278.png 768w\" sizes=\"auto, (max-width: 1358px) 100vw, 1358px\" \/><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>Upload a file Note:&nbsp; Download a file Right-click on the file or click on the three dots and select the&nbsp;&#8220;Download&#8221;&nbsp;option. Note:&nbsp;You can choose multiple files using the &#8220;Ctrl\/Cmd + A&#8221; and download them all by selecting the&nbsp;&#8220;Download&#8221;&nbsp;option at the top. Move a file Note:&nbsp;You can select multiple files using the &#8220;Ctrl\/ Cmd +A&#8221; key. Once [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[11],"tags":[2006,2011,1966,1975,2008,1967,2017,2022,2021,2003,1960,2015,2018,1962,1969,2020,1998,2019,1976,2013,2016,2009,1968,1978,2010,2012,782,2007,2014],"class_list":["post-242","post","type-post","status-publish","format-standard","hentry","category-files","tag-add-a-file","tag-delete-a-file","tag-document-management","tag-document-workflow","tag-download-a-file","tag-file-accessibility","tag-file-actions","tag-file-details","tag-file-filtering","tag-file-handling","tag-file-management","tag-file-navigation","tag-file-operations","tag-file-organization","tag-file-overview","tag-file-sorting","tag-file-storage","tag-file-structure","tag-file-system","tag-filter-files","tag-manage-files","tag-move-a-file","tag-project-files","tag-project-resources","tag-rename-a-file","tag-sort-files","tag-team-collaboration","tag-upload-a-file","tag-view-file-properties"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Add And Manage Files - ProofHub Help &amp; Support<\/title>\n<meta name=\"description\" content=\"Learn how to add and manage files in ProofHub. 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