{"id":1273,"date":"2024-05-20T12:20:38","date_gmt":"2024-05-20T12:20:38","guid":{"rendered":"https:\/\/help.proofhub.com\/swift\/?p=1273"},"modified":"2024-06-28T04:44:18","modified_gmt":"2024-06-28T04:44:18","slug":"how-to-add-and-manage-work-reports","status":"publish","type":"post","link":"https:\/\/help.proofhub.com\/swift\/reports\/how-to-add-and-manage-work-reports","title":{"rendered":"How to add and manage work reports"},"content":{"rendered":"\n

<\/span>All project report<\/strong><\/span><\/h2>\n\n\n\n

With the “All project report”<\/strong> feature, you can retrieve a comprehensive report of all the projects within the account. It is also a default report and the default report cannot be altered.<\/p>\n\n\n\n

    \n
  1. Navigate to the reports section:<\/span><\/strong> Under “Work report”<\/strong> select “All projects report”<\/strong>.
    \"\"<\/li>\n\n\n\n
  2. A report will be generated where you will be able to see the following information related to all projects within your account:
    \n
      \n
    • Summarized information:<\/strong> This will show you the total number of projects, archived projects, and project distribution.
      \"\"<\/li>\n\n\n\n
    • Project status:<\/strong> You can view the number of projects under different statuses.
      \"\"<\/li>\n\n\n\n
    • Project category:<\/strong> You can view the number of projects under different project categories.
      \"\"<\/li>\n\n\n\n
    • Project information: <\/strong>You will be able to view all the names of the projects, their manager, start and due dates, assignees, and task completion percentages.
      \"\"
      <\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n

      Note:<\/span><\/strong> You can download all project reports in PDF format.<\/em><\/p>\n\n\n\n

      \n\n\n\n

      <\/span>Project report<\/strong><\/span><\/h2>\n\n\n\n

      You can retrieve summarized details specific to an individual project using the project report feature. It is a default report and the default report cannot be altered. <\/p>\n\n\n\n

        \n
      1. Navigate to the reports section:<\/span><\/strong> Under “Work report”<\/strong> select “Project report”<\/strong>.
        \"\"<\/li>\n\n\n\n
      2. In the default report for the selected project, you\u2019ll see the following information:\n
          \n
        • Summarized information:<\/strong> You will be able to see the summarized information of the selected project such as project manager, project status percentage, open tasks versus total tasks, etc.
          \"\"<\/li>\n\n\n\n
        • Roadmap \u2013 Milestones<\/strong>: You\u2019ll be able to see a timeline for the entire project, with start and end dates marked, and all milestones will appear on the dates they are due. It will also show you how much the project is completed.
          \"\"
          Note<\/strong>:<\/span> The overdue, upcoming, and completed milestones are denoted with separate colors of red, black, and green respectively. You can see a table containing the list of all milestones in chronological order. <\/em><\/li>\n\n\n\n
        • Burn up chart<\/strong>: You\u2019ll be able to see two line graphs that track completed work\/tasks and total work\/tasks. It\u2019ll help you to know if the project is not yet completed because work is being done slowly, or if too much work is being added.
          \"\"<\/li>\n\n\n\n
        • Overdue tasks<\/strong>: A list of all overdue tasks present in the project will show up here. These overdue tasks are shown in tabular form and arranged in chronological order.
          \"\"<\/li>\n\n\n\n
        • Tasks by labels<\/strong>: You can see the count of tasks on which a label is assigned that are overdue\/open, completed, and total. Also, you\u2019ll see the count of total tasks to which the label is assigned.
          \"\"<\/li>\n\n\n\n
        • Tasks by resource<\/strong>: You\u2019ll be able to see the count of tasks on which a person is assigned that are overdue\/open completed and the total. Also, you\u2019ll see the count of total tasks to which a person is assigned.
          \"\"<\/li>\n\n\n\n
        • Task by Workflow<\/strong>: You\u2019ll see a stacked bar graph for each workflow in which you\u2019ll see open, overdue, and completed tasks. For each workflow, you\u2019ll see information in tabular form and the bar chart form.
          \"\"
          In the tabular form, you\u2019ll be able to see the following information:\n
            \n
          • Stage name<\/li>\n\n\n\n
          • Count of overdue tasks<\/li>\n\n\n\n
          • Count of the total task
            \"\"<\/li>\n<\/ul>\n<\/li>\n\n\n\n
          • Time logged<\/strong>: Information about the time logged in a project is available here. The logged time is displayed by status, with a table showing the status name and the total time for each status. Additionally, a pie chart is provided to visualize this data.
            \"\"
            Information on time logged by resources and timesheets is displayed in a table, which includes the resource name, status name, and total time logged.
            \"\"<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n

            Note:<\/span><\/strong> You can download the project report in PDF format<\/em>.<\/p>\n\n\n\n

            \n\n\n\n

            <\/span>Project status report<\/strong><\/span><\/h2>\n\n\n\n

            A project status report allows you to view the status of a project category\/project. You can view the status of all projects belonging to the selected projects or project categories.<\/p>\n\n\n\n

              \n
            1. Navigate to the reports section:<\/span><\/strong> Click on the “+”<\/strong>.
              \"\"<\/li>\n\n\n\n
            2. Under “Work report”<\/strong> select “Project status report”<\/strong> and click “Next”<\/strong>.
              \"\"<\/li>\n\n\n\n
            3. Enter the report details:
              <\/span><\/strong>\"\"\n
                \n
              • Add \u201cTitle\u201d<\/strong> and select the project or project categories for which you would like to create a project status report.<\/li>\n\n\n\n
              • Group by:<\/strong> Group by using any of the following options:\n
                  \n
                • Project<\/li>\n\n\n\n
                • Project category<\/li>\n\n\n\n
                • Project statuses<\/li>\n\n\n\n
                • Project manager<\/li>\n<\/ul>\n<\/li>\n\n\n\n
                • Filters:<\/strong> Add multiple filters as per your requirements such as project status, project manager, project start and due date, project creator, and project created date.<\/li>\n\n\n\n
                • Mark as private:<\/strong> Check the \u201cMark as private<\/strong>\u201d option if you need to restrict the visibility of the project status report.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
                • A report will be generated which can be viewed in either graphical or tabular format, based on your preference.\"\"<\/li>\n<\/ol>\n\n\n\n

                  Note:<\/span><\/strong> You can download the project status report in PDF or CSV format.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

                  All project report With the “All project report” feature, you can retrieve a comprehensive report of all the projects within the account. It is also a default report and the default report cannot be altered. Note: You can download all project reports in PDF format. Project report You can retrieve summarized details specific to an individual […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[19],"tags":[1248,1252,1260,1249,1233,1234,1251,1253,1255,1236,1223,1227,1241,1246,1244,1220,1225,1235,1263,1230,1258,1228,1226,1237,1239,1242,1229,1259,1262,1256,1250,1261,1257,1254],"class_list":["post-1273","post","type-post","status-publish","format-standard","hentry","category-reports","tag-add-work-reports","tag-all-project-report","tag-how-to-use-work-reports","tag-manage-work-reports","tag-performance-reports","tag-progress-reports","tag-project-report","tag-project-status-report","tag-project-work-reports","tag-report-analysis","tag-report-creation","tag-report-customization","tag-report-data","tag-report-documentation","tag-report-examples","tag-report-features","tag-report-generation","tag-report-insights","tag-report-management-tips","tag-report-options","tag-report-overview","tag-report-settings","tag-report-setup","tag-report-tools","tag-report-tracking","tag-report-visualization","tag-task-reports","tag-team-work-reports","tag-work-report-functions","tag-work-report-guide","tag-work-report-management","tag-work-report-metrics","tag-work-report-tutorial","tag-work-reports"],"yoast_head":"\nHow To Add And Manage Work Reports - ProofHub Help & Support<\/title>\n<meta name=\"description\" content=\"Discover how to efficiently add and manage work reports in ProofHub. 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